We went through this exact struggle. At first, we tried random messaging apps, but security was always questionable. The real breakthrough came when we started using tools designed for businesses, with built-in encryption and secure file sharing. Honestly, it transformed how we worked — faster decisions, fewer miscommunications, and peace of mind knowing data wasn’t at risk. If you’re in the same situation, I’d recommend checking out
https://tech4blog.com/. I found clear, simple insights there about how modern systems can improve security without making life harder. That was the push we needed to move on from outdated email habits.