How do you make file searching easier in big projects?

[JenkinsH]

Our shared folders are chaotic, and finding the right file can take 20 minutes or more. Do you have any suggestions for making searches quicker and more efficient?

 

[KaraG]

I remember working on a marketing campaign where half our time was spent just hunting for the correct documents. We fixed this by introducing a strict naming convention — project name, date, and version number — and grouping files into logical categories. To make it even faster, we used a search tool that indexed everything. On https://ejoi2018.org/, I found great advice about pairing naming standards with proper access control so files don’t end up in random folders. After we applied these principles, finding documents became a matter of seconds, and productivity improved noticeably across the team.